Last Updated: 03-08-2011

Administrative Assistant
Railroad Industries Incorporated
1575 Delucchi Ln, Suite 210
Reno, NV 89502
Base Pay:  $21,000 /Year
Other Pay:  Benefits
Employee Type:  Full-Time
Industry: Consulting Transportation
Manages Others:  No
Job Type:  Admin - Clerical
Business Development
Education:  Some College
Experience:  At least 2 year(s)
Relocation Covered:  No

Railroad Industries Incorporated (RII) is recruiting for a unique individual for a unique team.  Please read this entire posting before applying for this position.

Company Description
RII is a full service transportation consulting firm, providing professional consulting for over 27 years.  We provide expertise on operations, market studies, feasibility studies, financial analysis, equipment, logistics, expert witness and project management for transportation projects for public agencies, shippers, carriers and investors. We strongly encourage you to visit our website at to learn more about our services and company.  The company environment is a unique balance between creative freedom with close knit team members and a constant demanding drive for accurate and quality results, innovative and creative ideas and professional image.  Our firm uses a variety of creative research skills, technology and training techniques to continually develop personnel and project deliverables.  As a small business serving a global clientele, we continually strive to the next level to set ourselves apart and take on larger tasks and more complex projects.  Each individual at RII is extremely important and must be maximized.  Successful employees at RII have a never-ending thirst for knowledge, are fast-learners and multi-taskers, find the high-pressure, problem-solving environment stimulating, have high positive energy levels and understand clearly how individuals within a company benefit through the success of the company.

Position Description
The most important role for this position is support of the company.  The more this position can do to save time for the rest of the team, the more it is an asset.  Administration is too often taken for granted and when it is the foundation on which a company sits.  This position will need to take charge of administration, show leadership and prove how well administration can support and contribute to the success of the other departments and company as a whole. An open receptive mind and a take charge sense of creativity are essential for this position to assist the many departments and personnel in the most effective manner. The position can be assisting and leading projects in any area needed, from clerical and administration to marketing and business development, from errands and reception to project research and specialized writing. Ideas for finding more ways to contribute to and assist the team are welcomed, as well as the ability to receive and provide constructive criticism to better hone each idea into a plan that can be implemented. Anywhere this position can find to free up other team members’ time to continue to grow the business is appreciated, and the more the company grows, the more every position, including this one is rewarded.

Administrative Responsibilities:
• Document control, including maintaining complex file systems, both hard copy and digital.
• Communications management, including phone systems, faxes, emails and mail.
• Maintain all office machines, copiers, postage meter, fax machines, projectors, etc.
• Maintain appearance of office with general office maintenance, tidy supply room, clean break area, water plants, etc.
• Assist with monthly reporting for all departments.
• Maintain office and marketing supply inventory.
• Assist with monthly reporting for all departments.

Project and Marketing Support:
• Project research and customer interviews by phone as requested and assigned.
• Report printing, copies, assembly, and shipping as required.
• Booking/Scheduling interviews, travel and field support as needed.
• Contacting clients for surveys, introductions, gathering information, lead screening, etc.
• Assisting with administrative and leadership aspects of marketing segments.
• Drafting letters and memos in professional writing formats.
• Extensive internet research and writing for business development and projects.

Ideal candidates for RII have all of the following 5 requirements:

1. Brilliant teamwork skills - handling many personalities and styles, many levels of involvement in various projects, able to assist with small tasks as well as take on and delegate whole projects.
2. Extreme positive attitude, confidence and energy that affects everyone near and shows in the work product.
3. Professional judgment - knowledge of the business environments, expectations, professional image and how to draw out the best results from what is presented.
4. Grace under pressure to meet multiple deadlines and smoothly navigate everchanging roles, characteristics and characters.
5. A unique set of skills to add to the team, intelligence to learn something new every 5 minutes and a desire to continue to grow with this dynamic company.

Also required for this position:

Exceptional English communication skills - both verbal and written.
Reliable and dependable commitment to obligations.
Exceptional computer skills - MS Office and a fast learner on new programs.
Excellent ability to follow complex directions.
Knowledge of professional computer and internet use ettiquette.
Must be available for interview in Reno during interview week(s).

* 100% company paid insurance premiums for employee for health, dental, vision insurance.
* Company Costco membership.
* Company field trips and special events.
* Paid vacation after 1 year.

* Full time salary/exempt position with flexible time off within our attendance system.
* A very creative and empowering atmosphere and a superb team of professionals to work with.

* Starting salary at $21,000/annually, with growth from within for the right person.

Hiring Process
If you feel you can contribute positively to this dynamic environment and symbiotic team, please send your resume - detailing your previous experience and skills - and a cover letter explaining why you feel this position is ideal for you to Click Here to Email Your Resume .  Resumes received without a cover letter cannot be entertained. 

A writing and basic skills assessment will be emailed to qualified candidates.  Candidates who pass the skills test will be scheduled for interviews.  Interviewees will fill out a formal application so that references can be contacted and experience verified.  The top candidates from this pool will be invited back for final interviews with executive management.

We sincerely thank you for your interest in RII, and look forward to adding the right person to our team!

 | Railroads | Shippers| Investors & Law Firms | Port Authorities & Governments | International Projects |


Corporate Office: 1575 Delucchi Lane #210, Reno, NV 89502 775-329-4855